Finance Assistant, February 2016

Role Summary

A vacancy now exists for a Finance Assistant to join a highly successful innovative medical implant company which has operated in the field of minimally invasive surgery for more than 30 years. It specialises in medical devices and orthopaedic implants and has a number of market-leading products. The company has sales in excess of £10M and employs over 100 people. It has undergone rapid growth over the past few years and is aiming to continue this growth for the foreseeable future.

This role is required immediately to deal with day to day transactional workload and associated administrative tasks whilst a recruitment process is carried out to identify a candidate for a permanent part time role. The role also helps to ensure adequate segregation and controls can be maintained in respect of cash and banking, contingency for holidays/illness and will allow for the regular review of the accuracy and completeness of ledgers.

Hours:

22.5 hours per week (flexible working hrs, for example:  5 days per week, 10am-3pm with 0.5hrs for lunch). This position is initially on a three month temporary basis, but there may be an opportunity for it to be made permanent.

Reporting to:

Head of Finance

Responsibilities / tasks include the following:

 Purchase Ledger:

  • Input purchase invoices to ledger and check details
  • Request/process credit notes as required
  • Maintain and update supplier contact/account details
  • Reconcile supplier statements to the purchase ledger and investigate & correct any discrepancies
  • Review purchase ledger & investigate aged / Dr balances and correct as required, ensuring correct VAT treatment of adjustments
  • Update supplier details on the ledger
  • Notify suppliers of updated Xiros contact details
  • Liaise with ordering departments via PO process, to identify O/s invoices and expedite the purchase process
  • Liaise with other departments to confirm receipt and acceptance of deliveries
  • Prepare authorised payments and create payment run to ensure timely payment of suppliers

Bank:

  • Discuss payments for authorisation with authorising manager, create payments on the banking system for approval
  • Post supplier payments to the bank/purchase ledger account
  • Post cash received from customers to the bank/purchase ledger account
  • Reconcile the bank current account (daily)

Other:

  • Suggest improvements to systems/processes to improve speed & accuracy of processing
  • Contribute to the development of sound financial controls and review processes
  • Promote good, open communication and teamwork within the finance team and with other departments

Essential Experience, Knowledge and Qualifications:

  • Candidate must have substantial accounting experience and detailed transactional knowledge of operating sales/purchase ledger and online banking systems in an SME environment
  • The ability to confidently reconcile bank accounts and supplier statements is essential
  • A working knowledge of the VAT treatment of purchases and purchase ledger adjustments is required

Desirable Experience, Knowledge and Qualifications:

  • Good, current working knowledge of the Exchequer Enterprise accounting system would be an advantage but it not essential
  • Part (or even full) recognised accountancy qualifications are an advantage, however qualification via demonstrable experience is acceptable

Essential Skills and Behaviours:

  • Good organisational skills and attention to detail
  • The ability to work to deadlines across multiple simultaneous tasks and projects
  • Excellent interpersonal skills, including the ability to work as part of a team and with people from across the whole company and external organisations
  • Experience and confidence in interacting with and managing external suppliers and liaising with other departments is required
  • Excellent written and verbal communication skills
  • Must be self-motivated, demonstrate initiative and show personal commitment towards the role
  • Must demonstrate integrity, high standards, appropriate flexibility and a willingness to learn and develop.

Closing date: 17th February 2016

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